We offer a full event management service of which the key elements are:

Pre-conference

• advice on suitable venues
• an appraisal and evaluation of venues under consideration
• drawing up planning timetable
• drawing up conference budget
• provision of regular progress reports to the Organising Committee
• assistance with mailings
• speaker management
• negotiation with venues and suppliers for the best possible prices

Meeting space management

• co-ordination of all meeting facilities

Audio visual and media

• handling of all arrangements for the provision of audio visual equipment
• negotiation of prices
• setting up a fully equipped press room
• arranging for professional photographic coverage
• recording and/or videoing sessions

Printing and design

• preparation and design of conference programme and publicity materials
• establishing economical print budgets and timetables
• negotiation and liaison with printers

Pre- and on-site registration

• determination, in conjunction with the Organising Committee, of level of registration fees and items to be included in such fees
• on-line registration system (accessible by clients with password)
• processing and acknowledgment of all registrations
• submission of regular, detailed registration reports
• selection and assembly of materials for registration packs
• preparation of name badges and tickets
• arrangement for all on-site registration equipment and supplies
• provision of on-site registration staff
• production of lists of participants

Social/cultural/guest programme

• advice on, and organisation of, all social and cultural events
• individual budgets for the above
• negotiation with suppliers
• drafting of a suitable programme of tours and excursions

Transport

• organisation of all ground transport requirements

Accommodation

• acquisition of sufficient hotel rooms in required categories, negotiation of prices and handling of bookings for delegates

Marketing

• development of conference marketing and communication strategy
• design and production of marketing materials, including advertisements, leaflets, press releases etc
• implementation of marketing campaign, e.g., direct mail, advertising, press etc
• maintaining relations with national, international and specialist legal press

Sponsorship/sales

• development of a strategy to gain revenue from sponsorship programme
• preparation of conference exhibition area and sale of exhibition opportunities
• supervision of exhibition set-up
• on-site sponsor and exhibitor care in order to ensure they receive the maximum benefit
• post conference communication with sponsors, exhibitors and the media in order to ensure continued support if required

Accounts

• collection and banking of all monies
• bank reconciliations
• provision of regular financial reports
• final conference account and analysis

Post-conference report

• summary of outcomes, statistics and recommendations for the future